All online courses must have at least one proctored event/exam. Click on the link for the
Proctored Exam Request Form (PERF) that must be submitted to the online staff and/or online instructor.

COURSE PROCTORING FREQUENTLY ASKED QUESTIONS

What is a proctor?
What is a proctored event?
Who is responsible for scheduling a proctored event?
How do I find a testing center?
What should a student do prior to taking the exam?
What should a student do on the day of the exam?
What happens after the test?

WHAT IS A PROCTOR?

A proctor is someone appointed to supervise students during an exam (i.e. advisor, faculty, librarian, GVTC coordinator/director, etc.)

WHAT IS A PROCTORED EVENT?

Students enrolled in online course(s) are required to participate in at least one proctored event per course. This means students need to schedule a time to complete a supervised course assignment at an approved testing center and/or with an approved proctor for certain graded activities (i.e. exams, projects, etc.). For example, a student living in Atlanta taking a web-based course through MTC may go to a testing center at an approved location (i.e. Atlanta Technical College Media Center) to take required events instead of making campus visitations to Moultrie Technical College.

The online staff member or online instructor will send instructions and proctoring materials directly to the testing center or to the proctor. The proctor will check student identification and supervise the event according to the instructions provided by your instructor. At the end of the event period, the proctor will collect and return the results to the instructor. All terms of proctored events are subject to the approval of the Online Staff.

WHO IS RESPONSIBLE FOR SCHEDULING A PROCTORED EVENT?

Students are responsible for checking their course syllabus, calendar, or with their instructor to determine when a proctored event must be completed. It is the student's responsibility to schedule the event time with an approved proctor. It is a good idea to make these arrangements as soon as the date of the proctored exam is known. Proctored exams must be scheduled at least 7 days prior to the date of the event. Failure to allow a 7-day notification may result in the student receiving an incomplete grade or a failing grade for the exam and/or course.

Students with disabilities or requiring special testing accommodations should contact their instructor to help coordinate these needs with MTC’s ADA Coordinator, Mrs. Lisa Newton, at (229) 217-4132.

HOW DO I FIND A TESTING CENTER?

Students must arrange appointments for proctored events at their home colleges (technical college). Acceptable proctors include technical college advisors, GVTC coordinators/directors, faculty, and media center/library personnel. To make arrangements, please contact one of the points of contact at the following web address: http://www.gvtc.org/proctor/tpContacts.asp .

*NOTE* The proctor must NOT be related to the student.

Students who are not enrolled in a Georgia technical college should seek proctors at an official college, university, or military base-testing center. The following is a list of acceptable proctors:

• A faculty member or administrator of an accredited university or college
• A school superintendent, principal, or counselor
• A head librarian
• A commissioned officer whose rank is higher than the student's own (for students in the military only)
• A corporate education director.

When contacting a testing center, students should be certain to ask the testing center personnel for their hours of operation (be certain to allow enough time to take the exam prior to the testing center’s time of closing), directions or a map to the location, whether or not a fee will be charged (students should be prepared to pay this fee when they report to the testing center), and any other important information or requirements. Students should notify their instructor immediately if they are unable to locate a testing center, or if they change the date or location of their examination.

The online staff will notify your online instructor by e-mail confirmation when the PERF has been sent for the proctored event/exam. Students should read this information carefully and contact their instructor if they have any questions.

WHAT SHOULD A STUDENT DO PRIOR TO TAKING THE EXAM?

Students with disabilities or requiring special testing accommodations should contact their instructor prior to scheduling a testing center.

Children are not allowed in most testing centers. If a student has childcare needs, appropriate childcare should be arranged in advance. In the absence of childcare arrangements, the student may have to reschedule the exam. Rescheduling a proctored exam may cause the student's grade to be delayed.

WHAT SHOULD A STUDENT DO ON THE DAY OF THE EXAM?

Gather all material needed to take the exam. Specific instructions regarding what a student may or may not bring to the exam should be obtained from your online instructor. A student will only be allowed to bring the items that the instructor has given. The online staff will provide the proctor with a list of items that the student is allowed to use during the exam .Students are not permitted to bring food or drinks to the testing center.

Students must present a valid photo ID and one other form of ID (Driver’s License or other acceptable ID) to the testing center and will not be allowed to take their exam without first presenting their IDs to the proctor. Students who fail to do this may need to reschedule their exam, which could cause their final grade to be delayed.

Some testing centers require a fee to be paid for the proctoring service. If the testing center charges a fee, students should bring the correct fee payment with them. If a student is unable to make the scheduled testing appointment, they should notify the instructor and the testing official immediately.

WHAT HAPPENS AFTER THE TEST?

The proctor will collect the student's exam once it has been completed. It will then be forwarded to the student's instructor for grading. For final exams, the student will receive a grade report at the end of the quarter from the college in which the student is enrolled. Grades cannot be provided over the telephone.